Latest update 06/17/2017
The script exports a list of all links placed in the active InDesign document, a selected InDesign book, or a folder containing any number of InDesign documents. There is also the option to include documents in subfolders. The script was created to improve on the inadequacies of standard tools that omit certain details and output to formats that are awkward to further process. The output will open in Excel where details may be sorted by column to focus on specifics such as color space, effective resolution, and full path to detect if any images are linked outside the job folder. Also, a warning is added to the status column if a link of the same name is placed more than once and linked to different paths. The script includes graphics on all document pages and master pages, but it does not include graphics on the pasteboard or pasted graphics.
- Generate a list of links placed in InDesign documents
- Export from the active document, a book, or a folder of documents
- Option to include documents in subfolders
- Include color space (RGB, CMYK, Gray, 1-bit B&W)
- Include effective PPI
- Detects files of same name linked to different paths
- Generate comma-separated values or tab-separated text
- Option to output JSON or XML
- CSV and TXT may be opened by popular spreadsheet applications
Free to download and use. Contributions of any amount are appreciated but not required.
Instructions for use
The interface has three sections: Process, Include, and Output. When the OK button is clicked, the report is generated. There is no option to define the destination; the report is written to the folder containing the active document or selected book, or the selected folder itself. The report file is named to match the active document, selected book, or selected folder plus “_Links Report” and the extension associated with the chosen format (.txt, .csv, .json, or .xml).
Section 1: Process
Active Document — generates a report of links placed in the document that is currently open and the top-most window if multiple documents are open.
Book — select an InDesign book file and the report includes links placed in all documents the book file references.
Folder — select a folder and the report includes links placed in all InDesign documents in the folder. Only files with the .indd extension are processed. If Include documents in subfolders is enabled, documents in all subfolders are processed.
Section 2: Include
Each choice represents a column to include in the report. The order of columns in the report will be as they are listed on screen (order is across first, then down). Any choice unchecked is not included, and a column for it will not exist in the report.
Name — the name of the linked file, how it appears in the InDesign Links window, and how the file appears in Mac Finder when Show all filename extensions is enabled, or how the file appears in Windows Explorer when Hide extensions of known file types is disabled.
Status — the status of the link, reported as OK, missing, modified, embedded, or inaccessible. Also, when any link is placed more than once and any of those instances are linked to a path that differs from the others, a warning is added to the status column of every instance of the link: “instances use different paths.” This circumstance is unusual and could indicate a mistake that produces undesired results when the document is output.
Effective PPI — applies to raster images. The ultimate resolution considering the degree to which the image is scaled, the resolution value of importance for final output.
Color space — common examples include RGB, CMYK, Gray, and 1-bit B&W.
Page — the page on which the linked file is placed in the document. Note this is the page’s label as it appears in the layout, not its absolute number in the document sequence. When sections and/or alternate layouts are used, the reported page number may vary from its absolute number.
Document — the name of the InDesign document in which the linked file is placed.
Name less ext — the name of the linked file less its file extension.
Extension — the extension of the linked file.
Instances — the number of times the file has been placed in the document, or across all documents when processing a book or folder.
Full path — the name of the linked file preceded by the platform-specific path of where the file exists in the computer’s file system.
Section 3: Output
CSV — report is output as comma separated values (columns are wrapped in quotes and separated by comma character). Use “open with...” and select your preferred spreadsheet application such as Microsoft Excel. If the CSV file type is associated with your preferred spreadsheet application, you may also double-click to open the report.
TXT — report is output as tab-delimited text (tab character is inserted between columns). Use “open with...” and select your preferred spreadsheet application such as Microsoft Excel.
XML — report is output as eXtensible Markup Language.
Combine instances of same link into single row — normally each link, whether unique or multiple instances of the same file name, is listed as a unique row of the report. When this option is enabled, instances of the same file name placed more than once are combined into a single row. The values for effective ppi, pages, and document (if set to include) are each concatenated with commas when the values vary among multiple instances of a single link. In the rare case the full path differs among multiple instances of a single link, the repeated instances of that link will not be combined into a single row. This is to alert the user to the unusual condition and prevent the full path column from becoming unwieldy. As well, when this condition is detected, a warning is added to the status column of each link affected.
For help installing scripts, see How to install and use scripts in Adobe Creative Cloud applications.
IMPORTANT: by downloading the script you agree that the software is provided without any warranty, express or implied. USE AT YOUR OWN RISK. Always make backups of important data.